The Virginia Aquarium & Marine Science Center is looking for a part-time Office Assistant to work in the Aquarium’s Volunteer Engagement Office and provide administrative support to the Volunteer Engagement Manager. This is a key position, and the ideal candidate must have exceptional organizational skills, strong attention to detail, and experience working in a fast-paced environment. This individual must also have strong customer service skills, an ability to maintain confidentiality, and be able to handle multiple priorities.
$15
Up to 32 hours per week. Typically Monday through Friday, 8:30am-3:00pm, and rotating weekends. Can be flexible with scheduling.
- Provide administrative support to the Volunteer Engagement Manager
- Process volunteer applications and screen volunteer applicants
- Orient/onboard new volunteers
- Answer phone inquiries
- Review and respond to volunteer office emails
- Greet walk-ins and respond to their requests
- Prepare monthly recognition reports and rosters
- Oversee volunteer office mailings and email blasts
- Assist with volunteer database and online course database management
- Maintain monthly inventory of volunteer uniforms
- Coordinate logistics for volunteer classes and volunteer engagement events
- Assist with onsite and virtual volunteer meetings and training sessions
- Help maintain online volunteer recruitment ads
- Participate in volunteer recruitment events
- Assist with volunteer interview sessions and training registration
- Respond to volunteer inquiries and process requests
- Maintain/order office supplies
- Oversee projects assigned to volunteers serving in the volunteer office
- Other tasks as assigned
Exceptional organizational skills, strong attention to detail, and experience working in a fast-paced environment without sacrificing productivity are required. Must have strong customer service skills, ability to maintain confidentiality, and handle multiple priorities. Advanced Microsoft Office Suite skills, the ability to bend and lift up to 25 pounds, and a valid driver’s license are required.
Previous administrative support or office management experience; experience working with volunteers of varying ages; proficient in using social media with creative writing and some graphic design skills; experience screening job/volunteer applications; proven data entry and database management experience with HRIS/CRM systems such as Volgistics or similar; conservation/marine science knowledge or interest is a plus.
Send a cover letter and resume to AquaVols@VirginiaAquarium.com . Applicants selected for an interview will be contacted. This position will be employed through Abacus Staffing Services.